Meeting Minutes

This page is designed to inform parents, volunteers, partners, organizations and the community of our monthly meeting minutes.

Board Meeting Minutes | SAC Minutes | Parent Particiaption Program Minutes

Board Meeting


Humanities and Fine Arts Charter School, Inc.
Board of Directors Minutes
December 13, 2011
6:00 p.m.
213 N. Lee Street
Leesburg, FL 34748
Ms. Peggy Campbell, Chairperson, Presiding

Members in Attendance:  Ms. Stephanie Bentley, Mrs. Peggy G. Campbell, Mrs. Teri Little-Berry, Ms. Carolyn Samuel and Dr. Shelia Y. Smalley

Members Absent:  Mr. Kevin Allen-Nash, Linda Teartt and Mr. B.E. Thompson

Called to Order
The meeting was called to order by Peggy Campbell at 6:12 p.m.

Adoption of Agenda
Motion made, seconded and passed to accept the agenda.

Approval of Minutes (November 8, 2011)
Motion made, seconded and passed to accept the minutes from last month’s meeting as written.

Educational Leader’s Report
            Updates
School Events Calendar

  • The Florida Charter School conference was attended by Dr. Smalley, Mrs. Barbara Wilson-Smith and Ms. Linda Teartt.
  • There was a bus transportation meeting held on November 22.  A flyer was distributed to parents today, in order to determine parents’ interest in bus transportation.
  • HFACS has the largest Title I student population in Lake County with 96% on free and reduced lunch; therefore we will receive an additional $41,638.      Dr. Smalley asked for Board input on her hiring two or three teacher assistants and purchasing additional materials with the new allocation.  The Board agreed that this would be the best use of funds.
  • Over 300 attended the “A Dickens of a Christmas” presented at Leesburg High School on December 5th by HFACS second and third graders.
  • A graph was distributed and discussed on the Probability of Reading Success Scores.  HFACS (k-2) students rank high on FAIR assessments.  This is a continual trend upward.  The projection for third graders passing FCAT is positive based on their performances on STAR Reading and STAR Math assessments.

Request/FYI

  • Motion made, seconded and passed to approve the Educational Leader’s Professional Development Plan.
  • Motion made, seconded and passed to approve the hiring of Mr. Lawrence Galka for the part-time custodian position.
  • Dr. Smalley reviewed items that were in the grant reallocation with the Board.  They were pleased with the budget.

New Business
            Financial Status, Policies and Report

  • A motion was made, seconded and approved to accept the October financials submitted for audit.
  • A motion was made, seconded and approved to accept the original budget (including Title I and CSP) as well as the amended budget based on 160 students.  It was noted to the Board that they will need to raise $42,000, if we do not enroll an additional 10 children for the February FTE.
  • Mr. Thompson and Mrs. Campbell will meet with the Superintendent, John Davis and Carol MacLeod next Wednesday, December 21st at 10 a.m. regarding the use of the Lee Center for the Charter School.
  • The Saturday golf sale made $694.00.  The golf equipment donated is great for the students after being cut down and the remainder will be sold for scrap metal.  Mr. Dennis Shortt, marketing consultant from Chicago, gave an update on the golf (“For the Love of the Game”) fundraising and future events (Big Drivers for the Little Putters).  The overall focus now is to put together 18 teams of 4 people and plan two tournaments.  Mr. Shortt has spoken with a public relations firm that has agreed to embrace the golf cause beginning in late February of 2012.
  • A motion was made seconded and approved to accept Mrs. Barbara Wilson-Smith’s resignation from the Board.
  • The Board will discuss at the January 10th meeting the date for a fundraising workshop on either Saturday, January 21 or January 28, 2012.
  • Dr. Smalley noted that the school has not received IDEA dollars to date.
The next meeting will be held on Tuesday, January 10th at 6:00 p.m.  The meeting was adjourned at 7:58 p.m

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SAC


Humanities and Fine Arts Charter School
School Advisory Council (SAC) Minutes
December 12, 2011

  • Meeting called to order at 6:45pm by Mrs. Little-Berry
  • Pledge of Allegiance
  • Determination of a quorum:  Quorum was not met.
  • Mrs. Lindsay Wood moved to adopt the agenda.  Mrs. Rolle 2nd the motion.
  • Minutes from the November 12, 2011 meeting were read by Jenifer Matheny. 
  • Dr. Smalley’s Report:
    • Title I Program:
      • Asked that those in attendance please give your name so that comments could be recorded.
      • We are still missing the Student/Parent/Teacher Compacts.  Please turn into the front office ASAP.
      • There is a Parent Resource Center in the main office manned by Ms. Brown (315-4322). 

The letter from Ms. Brown was read. (See attached)
The “Back to School is Cool” program was described.
This PR Center is here to help families.

  • We did receive an increase in Title I funds due to our Free and Reduced lunches:  $41,000.  This is a cost reimbursement program.

We currently use these funds for 2 teacher aides.
Would like to get 2 more aides for Kindergarten and 1st grade. 

  • Christmas Parade was on December 3.  It airs on Lake Front TV daily at 4:30pm until December 21.
  • The play “A Dickens of a Christmas” was on December 5 at LHS.  DVD’s will be available for $5.  Parents should pick up a preorder form.
  • The golf equipment fundraiser was held on December 10 from 9am-8pm.  $700 was made.  Will try again in March.
  • Dr. Smalley was on Lake Front TV discussing the importance of the arts in education.
  • The minutes are now available on school website: humanitiesandfacs.com
  • Parent volunteers are needed for tutoring, lawn work, cafeteria, etc.
  • Students have demonstrated high reading scores on the FAIR testing.
  • Vacancies: 1st grade-5; 2nd grade-2; 3rd grade-2
  • Bus transportation possibly beginning January 2012.  James Lowe of the Head Start program has offered to help. The surveys need to be completed and returned by December 14.  This should help enrollment.
  • New Business
    • The School Improvement Committee needs to meet in January.

Next Meeting to be held January 9, 2012 time TBA

Adjourned 6:55 p.m.

Respectfully Submitted,
Jenifer Matheny

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Parent Participation Program (P3)


Humanities and Fine Arts Charter School
Parent Participation Program (P3) Minutes
December 12, 2011

  • Meeting called to order at 5:47pm by P3 President, Lindsay Wood
  • Pledge of Allegiance
  • Introduction of Officers
    • Vice President:  Kenea Walker (called ahead/ absent)
    • Secretary: Jenifer Matheny
    • Treasurer: Michelle Stoffer (called ahead/ absent)
    • Fundraising Coordinators: Conseuelo Pickard and Latoya Adolf
  • Jenifer Matheny moved to adopt the agenda.  Tracy Taylor 2nd the motion.
  • Minutes were read by Jenifer Matheny.  Amanda Kassim moved to accept the minutes, with Simone Hylton seconding the motion.
  • Treasurer’s report was given by Lindsay Wood:  $1,610 balance.
  • Dr. Smalley’s Report:
    • Title I Program:
      • Asked that those in attendance please give your name so that comments could be recorded.
      • We are still missing the Student/Parent/Teacher Compacts.  Please turn into the front office ASAP.
      • There is a Parent Resource Center in the main office manned by Ms. Brown (315-4322). 

The letter from Ms. Brown was read. (See attached)
The “Back to School is Cool” program was described.
This PR Center is here to help families.

  • We did receive an increase in Title I funds due to our Free and Reduced lunches:  $41,000.  This is a cost reimbursement program.

We currently use these funds for 2 teacher aides.
Would like to get 2 more aides for Kindergarten and 1st grade.  Dr. Smalley asked the P3 for opinions on this.
Dr. Anderson thought this was a good idea.
Lindsay Wood felt this was a great idea.
Ms. Little Berry expressed that this would free up the teacher for more one on one instruction.
Jenifer Matheny felt this would be the best use of the monies.

  • This revision of the budget of the additional funds must be approved by the SAC.
  • One of the new aides is Mr. Coleman.  He has proven to be a great role model.
  • Christmas Parade was on December 3.  It airs on Lake Front TV daily at 4:30pm until December 21.
  • The play “A Dickens of a Christmas” was on December 5 at LHS.  DVD’s will be available for $5.  Parents should pick up a preorder form.
  • The golf equipment fundraiser was held on December 10 from 9am-8pm.  $700 was made.  Will try again in March.
  • Dr. Smalley was on Lake Front TV discussing the importance of the arts in education.
  • The minutes are now available on school website: humanitiesandfacs.com
  • Parent volunteers are needed for tutoring, lawn work, cafeteria, etc.
  • Students have demonstrated high reading scores on the FAIR testing.
  • Vacancies:  1st grade-5; 2nd grade-2; 3rd grade-2
  • Bus transportation possibly beginning January 2012.  James Lowe of the Head Start program has offered to help. The surveys need to be completed and returned by December 14.  This should help enrollment.
  • Open Agenda led by Lindsay Wood
    • Please ask for donations with encouraging year-end tax deductions.
    • The Avon Fundraising was not as successful as expected.  There were only 10 orders.  Need to explore fundraisers that do not require sales.
    • The Spring Fling Dates of March 24th not good due to schedule conflict with golf equipment sale.  March 17th not good either due to Spring Break.
    • $173 was made from Box Tops for Education.  Amanda Kassim said that deadline dates and flyers would help increase participation.
    • Sonic may already have agreed to give us a night for fundraising.
    • The state will give HFACS $75,000 for materials and other items.  They will give us 25% of that amount up front then they will reimburse the rest.
    • School communication can be improved if HFACS can get all parents’ email addresses.
    • $125 is needed to bring in Uncle Donald’s farm.  Will set date for this at January’s meeting.
    • P3 meeting time may be too early for some parents.  Possible time change to 6:15pm.
    • Shauna Liverotti suggested a uniform exchange to help save money.

Adjourned 6:40 p.m.

Respectfully Submitted,
Jenifer Matheny

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